Let’s face it, using an online backup or cloud backup is just the right decision for your business.
Having an on-site backup is not something that is convenient or possible for many and the flexibility offered by the cloud is something that can no longer be ignored.
But what should you be looking for in a cloud backup solution? In order to make the right choices for you and your business, you need to understand exactly what is available to you.
There is no single best cloud backup option. The best option is the one that best meets your needs. To help narrow down your choices, we’ve identified the questions you should be asking to find the solution that’s right for you.
Here are some things to look for when choosing a cloud backup option in Canada:
Ask About Seeding Methods
Different cloud backup providers will have different seeding methods. Some will use your internet connection others will seed locally and then replicate the content to the cloud. Some providers will send you an external drive and use that to create your cloud backup.
The initial backup can be a time-consuming process and it may impact other parts of your systems and workload. Find a service provider that can provide an option that works best for you. If your internet is slow, for example, it could take ages to seed your backup that way. In that case, you will want a provider that will send an external drive.
There are pros and cons to all seeding methods but there is bound to be a solution that is the best fit.
Ask About Size Limitations
How much data storage do you need? Depending on your business type, you may need a cloud solution that can grow with you.
Some businesses will have a set amount of data they need backed up and it may not change much over time. But, most businesses will require a backup that can be tailored to suit their unique needs.
Don’t get yourself locked into a plan that is inflexible and cannot be scaled to meet your storage demands.
It is also important to consider bandwidth. If you are an organization that requires large and frequent data backup and storage, find a provider with the most suitable bandwidth or consider transferring essential data only.
Ask About Storage Server Location
When seeking a cloud backup in Canada, it is important to know where the storage servers are located.
First, you will want to make sure the servers are as close to your current location as possible to ensure that data backup and recovery are not unnecessarily slow.
You will also want to make sure that the servers are not housed in a location that is prone to devastating natural disasters like earthquakes, hurricanes, and floods. A loss of these servers will impact both your business and your cloud backups.
But most importantly, you will want to make sure the servers are in a place where your data will not be available to foreign governments.
As a Canadian business, the data you store is subjected to a certain set of privacy and protection laws. And compared to many, Canada has pretty solid privacy and protection laws.
Canadian cloud backup providers are not subject to the federal Privacy Act but they must comply with the Personal Information Protection and Electronic Documents Act (PIPEDA). This means that data cannot be collected without consent and if it is going to be used for purposes other than the original reason for the collection, permission must be sought again.
While these pieces of legislation are a few decades old and are currently under review so that updates can be made to better address the current rise in online, digital, and cloud usage, they still provide a great deal of protection.
When servers are located in a foreign country, like the United States, the data stored on them becomes subject to fairly invasive surveillance policies like the Patriot Act. One of the best ways to keep your data safe from foreign governments is to use servers located in Canada.
At Mastermind Backup Solutions, our three backup servers are located within Canada (two in the Greater Toronto Area and one in Kingston, Ontario) meaning that you and your clients can rest easy knowing that you are protected from foreign surveillance.
Ask About Data Protection
One of the important factors in choosing an online backup is data protection. There is no point in taking great pains to backup your data if you aren’t going to protect your data.
There are just too many things that can go wrong from cyber attacks like ransomware and data breaches to natural disasters and hardware failure.
Sure, backing up to a solid-state drive is useful, but what happens if there is a flood or a fire? What happens if the drive becomes corrupted or stops working for whatever reason? It might be possible to recover some of your data but wouldn’t it be better if you didn’t have to worry about it at all? An online backup can prevent and eliminate these concerns.
Look for a provider that offers at least 256K AES encryption. This will offer military-grade protection for your data.
Inquire about the security at the locations of the servers. Try to find a provider that uses multiple layers of security like retina scanning and steel doors to safeguard their servers.
Ask About Software
To best protect your data, you will want a cloud backup provider that uses the latest and best technology and software.
Think about it, how long can your business actually function without access to its important data?
Cyber attacks and ransomware can cost your business more than you may realize. Not only may you lose critical data and productive work hours but you may also lose the public trust. Your clients and customers trust you with their data and any type of breach will damage you in the long term.
Any one of these tools will give you the safety, security, and peace of mind you need to continue delivering top-shelf services to your customer base.
Finding the best cloud backup options in Canada means asking the right questions. By starting with the questions in this post, you can narrow down your options to find the best cloud backup and data recovery service provider for you and your needs.